Updates for Project Online on the Public roadmap

Just a quick post to highlight a couple of exciting new capabilities for Project Online that have appeared in the Office roadmap, that you may have missed.

 

The following two items have been added under the launched category. The first

Bulk updates in Project Online

Workflow creators in Project Online can bulk update project custom fields with a single service request. Previously, each custom field update required a separate service request. This results in much faster transition between multiple demand management phases.

Improvements to Demand Management in Project Online

Through effective use of demand management workflows in Project Online, you can decouple project site creation from project publishing. This results in Project advancing to the next stage in the workflow much faster.

 

Finally, there is one new Project Online relevant item under development which is pretty exciting and certainly something I have heard people ask for again and again Smile

Task Notifications in Project Online

In Project Online, team members can opt-in to receive email notifications. Team members will receive email alerts whenever a new task is assigned to them. They will also receive daily email reminders with a list of tasks that are upcoming or overdue.

The Appies are coming again..

One of the highlights of the 2014 SharePoint conference were the App Awards for the Office and SharePoint apps, well it seems that the Appies are being run again, this time for the upcoming Worldwide Partner Conference in July.

There are six categories you can nominate your apps in:

  • Best User Interface  – App for Office or App for SharePoint
  • Highest Performing App – App for Office or App for SharePoint
  • Most Business Value – App for Office or App for SharePoint
  • Best International Developer – App for Office & SharePoint
  • Best Office 365 App
  • Best Mobile App

The last two are the most interesting as you can now submit Office 365 / Consent Flow apps and Mobile apps that extend and augment Office 365 in any of the mobile ecosystems. Great stuff.

To enter the Appies you will need to submit a nomination and ensure you app has been submitted, updated or published between the 1st January 2015 and the 10th May 2015.

For more details on the Appies, plus links to the nomination forms, head on over to http://dev.office.com/app-awards

Checking out the new Workflow Health pages

Whilst looking into a workflow issue today on my Office 365 tenant, I noticed a new feature that appears to be quietly rolling out into Office 365, the Workflow Health screen. Dee over at DDLS also noticed it a few weeks back and blogged about it, but I thought I would dig in a little more.

From the surface it looks like the feature addresses some of the issues in Office 365 when the Workflow Manager instance your tenant is attached to is down or unavailable or you want to see aggregated status of workflows in a site or list without clicking into each workflow instance.

To access this Workflow Health screen click the link entitled Workflow Health next to the Workflow history view in your lists, libraries or site workflows and the Workflow Settings screens as highlighted below..

Workflow Health

In all cases, the link will take you to the Workflow Health page that provides an overview of all workflows in your site and the status of their associated instances.

Workflow Health Overview

What makes this feature even more useful is that you can see at a glance the status of each workflow and drill into specific details on the last update for each instance by clicking on the i icon for the status, instead of having to navigate to each individual workflow instance and that you would usually have to click on the little blue i icon to get as well as choosing to Resume, Suspend or Terminate all instances of that specific workflow.

Workflow Health Popup

Now all of this seems to be really easy to get to for SharePoint workflows, but if you want to access Project Online workflows it’s a little harder to more involved…

In PWA, click on the Settings icon to open the Site Settings and choose Workflow Settings

Project Online Site Settings

In the Workflow Settings page, there is a link for Workflow Health.Project Online Workflow Health

Clicking on the link will open the Workflow Health screen for the PWA site.

Project Online Workflow Health Overview

Now there doesn’t appear to be any direct way to get to the page from within Project Online, so other than the Project team adding some links in the PWA settings, adding the following link http://<TENANTNAME>/sites/<PWANAME>/_layouts/15/WorkflowServiceHealth.aspx to the quick links will do the trick.

Happy Workflow Monitoring Smile

Some useful links for the new year

A little late, but I thought I would post information about this great resource from Brian Smith. If you’ve ever had to hunt for details of which CU contained a fix for an issue and had to sit there in Google and Bing aggregating results, hunt no more, Brian has created a single page that contains details of all the Cumulative Updates for Project and Project Server 2013 on-premises in a single location over at the Project Support blog.

Details of Project & Project Server 2013 CU’s – http://blogs.technet.com/b/projectsupport/p/msp13.aspx

Of course if you want to know a little more about updates to Project Online, well unfortunately there isn’t a simple single view, but a page I would encourage you all to bookmark is the Office 365 Roadmap. The page itself details features that are currently launching or rolling out to Office 365, including Project Online. A couple of things that Peter Kestenholz noted are coming include the Resource Engagement Workflow and Capacity Management Capabilities. When you dig a bit deeper in the roadmap, you’ll also notice another gem…

image

Apps for Project Pro for Office 365 Write Support

An update to the App Model for Project Pro allowing Apps to write back data to the Project Plan (at the moment it can only read). This will open up a stack of scenarios for app developers who are limited to just reading and highlighting issues in a plan, now they can correct them.

I am looking forward to these changes rolling through Office 365 and Project Online in 2015. It’s going to be a big year Smile

Customising the Nav Bar & App Launcher in Office 365

A while back Microsoft announced the release of the App Launcher in Office 365, also lovingly christened the Waffle by many due to it’s resemblance to the popular food. In the last few weeks the Waffle has started to appear across Office 365 tenants providing a much cleaner way of navigating to the various bits of Office 365 you care about.

The new app launcher

However, even with this cool new capability, I miss the old Projects and OneDrive links that used to be on the Navigation Bar and often find myself cursing having to go over to the top left and clicking on what I want.

Where is everything?

This weekend, I discovered that MS had indeed catered for this situation and have given the user the ability to pin items to the Nav Bar instead of having to access them through the Waffle.

To pin an item to the toolbar, click on the Waffle.

Click on the Waffle

Hover on the item you want to pin and then click on the ellipses and choose ‘Pin to Nav Bar’

Pin to the nav bar

Low and behold the item will now be available on the Nav bar.

Pinned Project Online

If you change your mind or make a mistake, you can remove the item from the nav bar by repeating the above and choosing Unpin from Nav bar.

Unpin from App Launcher

You’ll also notice from the screenshot above that you can also choose to remove items from the App Launcher completely to customise the launcher to only show the things you care about. Never fear if you accidently do this, you can always re-add the item by clicking on My Apps in the bottom right hand corner of the launcher to open up all the items you can add to the launcher. The name is a little confusing at the moment, as the apps displayed are more items in the Office 365 service with additional apps from partners and ISV’s coming in the future. None of your SharePoint apps you may already have installed are visible in here.

My Apps

Finally to add the item back to the app launcher, however on the item your interested in, click on the ellipses displayed and click on ‘Pin to App Launcher’’

Pin to App Launcher

Happy customising your Office 365 and Project Online Smile

The quiet removal of My Tasks

One of the big things to happen in Office 365 whilst I was ‘offline’ was a quiet announcement about the removal of the My Tasks capability on your My Site. In case you hadn’t seen it, the My Tasks capability rolls up all tasks that have been assigned to you across SharePoint sites into a single view in your My Site.  I’ve posted on it a few times before with the work management tag and it’s a great capability. What makes it even more powerful from the end users points of view is when you can link it up with Outlook and get all the tasks rolling through into OWA or your mobile device.

Back in September, MS quietly posted a support article announcing that the feature would be deprecated over at http://support.microsoft.com/kb/2998445/en-us .

The support article highlights that the Tasks link has been removed from the About Me section of the User Profile page, but can be reinstated easily if you want it back. The support article goes onto state that the capability will remain there for a year before it is removed and considered unsupported.

The article goes onto mention that the Sync with Outlook option is also being removed in the future, but doesn’t make it clear if this is just for the My Site capability or for the whole of SharePoint Online.

‘If you’re currently syncing a SharePoint tasks list to Microsoft Outlook, tasks will continue to sync for approximately one year following this announcement. The personal Tasks page will also continue to be available for one year. After that time, this functionality will be removed and will no longer be available or supported.’

If your using SharePoint 2013 on premises, then none of this matters for now as neither of these changes impact on premises SharePoint farms. If your an Office 356 user, I would be wary of building solutions leveraging this capability in the short term and be on the lookout for inevitable replacement and migration plan in the coming months.

Project Online Improvements

Running an online service is a massive undertaking, especially when you consider something of the size of Office 365. Not only do you need to keep adding new capabilities to the service, but you need to balance this with maintaining the lowest possible Cost of Goods Sold (COGS) and ensuring the service is efficient and performant.

The Project engineering team have been hard at work over the last few months performance changes across the service including the Project Center, Creating and Publishing a project, Submitting a timesheet as well as general tweaks etc. over all the tiers of the service. I’m sure we’ll see some of the benefits of this  when the next on premises edition of Project Server comes out and we dig around Winking smile

The Project team posted over at blogs.office.com about these changes and a few more including increased limits for the number of projects in a PWA site (5000 up from 2000) and the number of PWA instances available to be added to a Project Online tenant (7 up from 3).