One of the most common add-ons to Project Server 2010 environments was the workflow visualization solution starter that provided a graphical overview of where a project was in it’s demand management workflow. In 2013 and Project Online, Microsoft introduced an out of the box workflow visualisation component, which is pretty good at showing the stage transitions, but can be limited if you have more complex processes you want to visualize.
Enter UMT 360 with their Workflow Visualization app, available in the SharePoint app store. UMT 360 takes the excellent visualization component from UMT 360 for PPM product and have spun it up as a stand alone SharePoint app.
When first opened, the app will display all workflows currently configured within your PWA instance and lets you choose which workflow you wish to set the visualization up for.
Once the workflow has been selected, the app will call into the workflow and pull out the various stages and branches and render a graphics automatically for the workflow. In my simple workflow, I have three simple sequential stages which the app picked up easily.
You can choose to further customise the themes of the visualization or choose to upload your own graphics that will be substituted.
Once you’ve configured the app, all that’s needed is to add the app part to your workflow overview project detail page via the Edit Page > Add a Web Part.
Then to see the visualization, open up a Project where the EPT is using the workflow you chose at the beginning and voila.
On the whole the UMT 360 Visualization app is pretty solid, as I was preparing this review there were a few times when the app took longer than expected to render, but that could either be my Project Online tenant, or something that the UMT guys can easily address with an update or a simple progress cue.
The UMT 360 Visualization app is available from download in the SharePoint app store, you can sign up for a free time limited trial, or subscribe to the app for the low price of $1.99 per month.